Manager document control

Arcadis is seeking a Document Controls Manager for a large project in New York.

Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play.

With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.

Role description :

In this role you will manage document control and workflow processes on the owners web-based project management system.

Role accountabilities :

• Obtain and document the required submittal schedule from the Engineers / Architects / Contractors during the life of the project.
• Operate, maintain, and continually update the Programs record keeping systems to store all documents relating to the Program.
• Employ simple folder hierarchies and metadata tagging methods that enable intuitive EDMS search capability in a user-friendly manner.
• Assign role-based permissions.
• Quality Assurance check documents for accuracy of metadata information prior to processing in the Programs electronic document filing system(s).
• Provide assistance in the distribution of technical documentation.
• Develop and carry out acceptance procedures for all document deliverables. This will include procedures for document management (distribution of materials, document version control).
• Secure documents and records to protect from loss, damage, or deterioration, maintained in a system readily retrievable and available for use by authorized persons.

Preserving programmatic and project records for all program phases.

• Provide effective guidance to EDMS end users as necessary.
• Develop and implement a close out process for the Document Control materials to be transferred to the owner at the close of the Project.

Qualifications & Experience :

• Bachelors degree in Engineering, Architecture, Construction Management or Business with years related experience; in lieu of degree years of experience in document controls and / or technical administrative support on transportation design and / or construction projects required.
• Experience with Microsoft Office (Outlook, Word, Excel, and Access).
• Experience in document management software (SharePoint, ProjectWise, ASITE, etc.).
• Experience implementing, maintaining, and administering document management and controls for large and complex projects preferred.
• Experience with implementation, maintenance, and audit of Electronic Document Management System (EDMS) software preferred.