7 Best Training Documentation Software
Are you searching for the perfect training manual software to develop engaging courses and save time?
We’ve been there. After testing a few options, we created a list of today’s top training documentation software solutions.
These tools help create training documentation in formats like PDF or image files. With these software solutions, you can easily create courses, manage your organization’s knowledge base, and ensure your branding team is on the same page.
Defining Training Documentation Software
Training documentation software is a tool for creating, managing, and distributing learning materials for training managers and learning and development departments. It streamlines the development and sharing of training manuals, guides, and courses.
These software solutions provide features for creating interactive training content and converting it into various formats, ensuring consistent and engaging materials for improved employee engagement and knowledge retention.
These platforms create training content, track employee progress, manage training records, and analyze training program effectiveness. This all-in-one solution allows training managers to focus on delivering high-quality content while minimizing administrative tasks.
Training Documentation Software Main Features
Training documentation software offers numerous features to simplify and enhance the content creation process. Here are some of the key features you can expect to find:
- WYSIWYG Editor: A user-friendly editor that enables you to create visual content without knowing HTML, XML, or other coding languages.
- Real-Time Collaboration: This feature allows multiple users to work on the same document simultaneously, making it easier to create and edit content as a team.
- Version Control tracks changes made to your documents, enabling you to revert to previous versions if needed.
- Templates and Themes: Professionally designed templates and themes help you create visually appealing and consistent training materials.
- Output Formats: Supports various output formats, such as PDF, HTML, and ePUB, to accommodate different delivery methods and devices.
- Content Reuse: You can reuse existing content across multiple documents, saving time and ensuring consistency.
- Integration: Seamless integration with popular tools and platforms, such as learning management systems (LMS), content management systems (CMS), and analytics tools.
Best Training Documentation Software
Let’s explore the available options:
Adobe Captivate
Adobe Captivate is a powerful and versatile training documentation software that allows you to create immersive eLearning content, including simulations, quizzes, and responsive courses.
Features
- Responsive design for mobile devices
- VR and 360-degree media support
- Integration with Adobe Creative Cloud
Pricing
- Subscription-based pricing at $33.99 per month (annual plan)
Articulate 360
Articulate 360 is an all-in-one eLearning suite with various tools for creating engaging and interactive training materials, such as Storyline 360, Rise 360, and Studio 360.
Features
- Drag-and-drop interface for easy course creation
- Pre-built templates and customizable content library
- SCORM and xAPI compatibility for LMS integration
Pricing
- Plans start at $1,299 per year for individuals and $1,599 per year for teams
Elucidat
Elucidat is a cloud-based training documents software that enables you to create high-quality eLearning content accessible on any device. With its intuitive interface and powerful features, Elucidat helps organizations scale their eLearning production.
Features
- WYSIWYG editor with real-time collaboration
- Responsive design for mobile learning
- Analytics and reporting capabilities
Pricing
- Pricing is available upon request
MadCap Flare
MadCap Flare is a versatile training documentation software that supports multiple output formats and offers advanced features for technical writers and content creators.
Features
- Support for various output formats, including PDF, HTML, and ePub
- Built-in version control and content
management
- Single-source authoring for content reuse
Pricing
- Perpetual license starting at $1,648, with maintenance and support options available
SoftChalk
SoftChalk is an easy-to-use training documentation software that allows you to create interactive and engaging eLearning content for employee learning. Its simple interface and built-in templates makes creating training documentation easy.
Features
- Drag-and-drop content creation
- Built-in activities and quizzes
- LMS integration with SCORM and LTI support
Pricing
- Subscription-based pricing with plans starting at $20 per month
HelpNDoc
HelpNDoc is a versatile training documentation software that allows you to create a wide range of documentation types, including online help, user manuals, eBooks, and more.
Features
- WYSIWYG editor with customizable templates
- Supports multiple output formats
- Content reuse through a library system
Pricing
- Free version available with limitations, with premium versions starting at $99 for a perpetual license
Easygenerator
Easygenerator is a cloud-based eLearning authoring tool that enables you to create engaging training documentation without technical expertise. Its user-friendly interface and collaboration features make it an excellent choice for teams.
Features
- Drag-and-drop interface for easy course creation
- Real-time collaboration and review
- Integration with popular LMS platforms
Pricing
- Plans start at $99 per month for individuals and $169 per month for teams
How to Choose a Training Documentation Software
When selecting training documentation software, consider the following factors:
- Your specific needs: Identify the types of training materials you need to create, the level of collaboration required, and your desired output formats. This will help you find a solution that meets your unique requirements.
- Ease of use: Choose a user-friendly tool that offers an intuitive interface, making it easy for users with different experience levels to create and edit content.
- Collaboration features: If your team needs to work together on training materials, look for software that supports real-time collaboration and has built-in features for reviewing and approving content.
- Templates and customization: Opt for software that provides a variety of professionally designed templates and customization options to help you create visually appealing and consistent training materials.
- Integration: Ensure the software you choose can integrate with your existing tools and platforms, such as your learning management system (LMS) or content management system (CMS).
- Scalability: Select a software that can scale with your organization as your training needs evolve and grow.
- Pricing: Evaluate your budget and compare the pricing plans of different software solutions to find the best fit for your organization.
FAQs
What types of training materials can I create with training documentation software?
Training documentation tools enable you to create various employee training materials, including training manuals, interactive courses, training guides, quizzes, simulations, and more.
Do I need technical expertise to use training documentation software as a training manual creator?
Most training documentation software is designed to be user-friendly and does not require advanced technical expertise. Many tools offer WYSIWYG editors and drag-and-drop interfaces to streamline the content creation, making creating training manuals and other materials more accessible.
Can I use training documentation software for purposes other than creating training courses and materials?
Many of these tools are versatile enough for various documentation purposes, such as creating user manuals, technical guides, product documentation, and even customer training materials.
What are the benefits of using training management software for creating training manuals and guides?
Training management software to create training manuals and guides helps streamline content creation, ensuring consistency and engagement in your materials. Additionally, these platforms offer features for tracking employee progress, managing training records, and analyzing training program effectiveness.
Do training documentation software solutions offer free trials or demos?
Many training documentation software providers offer free trials or demos, allowing you to test their platform and features before committing to a subscription or purchase. This is an excellent way to determine if the software meets your specific needs and compare different tools before deciding.
