8 Best Training Documentation Software

Are you in search of the perfect training manual software to develop engaging courses and save time?

We’ve been there. We tested a few options and decided to put together a list of the top training documentation software solutions available today.

These tools are helpful in creating professional and visually appealing training materials in formats like PDF or image file. With these software solutions, you can easily create courses, manage your organization’s knowledge base, and ensure that your branding team is on the same page.

Defining Training Documentation Software

Training documentation software is a tool that helps create, manage, and distribute learning materials for training managers and learning and development departments. It streamlines the process of developing and sharing training manuals, guides, and courses.

These software solutions provide features for creating interactive training content and converting it into various formats, ensuring consistent and engaging materials for improved employee engagement and knowledge retention.

Besides creating training content, these platforms also track employee progress, manage training records, and analyze training program effectiveness. This all-in-one solution allows training managers to focus on delivering high-quality content while minimizing administrative tasks.

Training Documentation Software Main Features

Training documentation software offers numerous features to simplify and enhance the content creation process. Here are some of the key features you can expect to find:

  • WYSIWYG Editor: A user-friendly editor that enables you to create content visually, without needing to know HTML, XML, or other coding languages.
  • Real-Time Collaboration: Allows multiple users to work on the same document simultaneously, making it easier to create and edit content as a team.
  • Version Control: Keeps track of changes made to your documents, enabling you to revert to previous versions if needed.
  • Templates and Themes: Professionally designed templates and themes help you create visually appealing and consistent training materials.
  • Output Formats: Supports various output formats, such as PDF, HTML, and ePUB, to accommodate different delivery methods and devices.
  • Content Reuse: Allows you to reuse existing content across multiple documents, saving time and ensuring consistency.
  • Integration: Seamless integration with popular tools and platforms, such as learning management systems (LMS), content management systems (CMS), and analytics tools.

Best Training Documentation Software

Let’s explore the available options:


Squibler.io is a user-friendly training documentation software designed for creating and managing various types of eLearning content. It features an intuitive interface, real-time collaboration, and customizable templates that cater to both technical and non-technical users. Squibler.io also supports version control and provides seamless integration with popular Learning Management Systems (LMS).


  • Intuitive user interface with a powerful editor
  • Real-time collaboration and version control
  • Customizable templates for various document types
  • LMS integration for easy course deployment and management


  • Free plan available with basic features
  • Pro plan: $10/user/month
  • Enterprise plan: Pricing available upon request

Adobe Captivate

Adobe Captivate is a powerful and versatile training documentation software that allows you to create immersive eLearning content, including simulations, quizzes, and responsive courses.


  • Responsive design for mobile devices
  • VR and 360-degree media support
  • Integration with Adobe Creative Cloud


  • Subscription-based pricing at $33.99 per month (annual plan)

Articulate 360

Articulate 360 is an all-in-one eLearning suite that includes various tools for creating engaging and interactive training materials, such as Storyline 360, Rise 360, and Studio 360.


  • Drag-and-drop interface for easy course creation
  • Pre-built templates and customizable content library
  • SCORM and xAPI compatibility for LMS integration


  • Plans start at $1,299 per year for individuals and $1,599 per year for teams


Elucidat is a cloud-based training documentation software that enables you to create high-quality eLearning content that is accessible on any device. With its intuitive interface and powerful features, Elucidat is designed to help organizations scale their eLearning production.


  • WYSIWYG editor with real-time collaboration
  • Responsive design for mobile learning
  • Analytics and reporting capabilities


  • Pricing available upon request

MadCap Flare

MadCap Flare is a versatile training documentation software that supports multiple output formats and offers advanced features for technical writers and content creators.


  • Support for various output formats, including PDF, HTML, and ePub
  • Built-in version control and content


  • Single-source authoring for content reuse


  • Perpetual license starting at $1,648, with maintenance and support options available


SoftChalk is an easy-to-use training documentation software that allows you to create interactive and engaging eLearning content quickly. Its simple interface and built-in templates make it an excellent choice for educators and trainers.


  • Drag-and-drop content creation
  • Built-in activities and quizzes
  • LMS integration with SCORM and LTI support


  • Subscription-based pricing with plans starting at $20 per month


HelpNDoc is a versatile training documentation software that allows you to create a wide range of documentation types, including online help, user manuals, eBooks, and more.


  • WYSIWYG editor with customizable templates
  • Supports multiple output formats
  • Content reuse through a library system


  • Free version available with limitations, with premium versions starting at $99 for a perpetual license


Easygenerator is a cloud-based eLearning authoring tool that enables you to create engaging training materials without any technical expertise. Its user-friendly interface and collaboration features make it an excellent choice for teams.


  • Drag-and-drop interface for easy course creation
  • Real-time collaboration and review
  • Integration with popular LMS platforms


  • Plans start at $99 per month for individuals and $169 per month for teams

How to Choose a Training Documentation Software

When selecting training documentation software, consider the following factors:

  1. Your specific needs: Identify the types of training materials you need to create, the level of collaboration required, and your desired output formats. This will help you find a solution that meets your unique requirements.
  2. Ease of use: Choose a tool that is user-friendly and offers an intuitive interface, making it easy for users with different experience levels to create and edit content.
  3. Collaboration features: If your team needs to work together on training materials, look for software that supports real-time collaboration and has built-in features for reviewing and approving content.
  4. Templates and customization: Opt for software that provides a variety of professionally designed templates and customization options to help you create visually appealing and consistent training materials.
  5. Integration: Ensure the software you choose can integrate with your existing tools and platforms, such as your learning management system (LMS) or content management system (CMS).
  6. Scalability: Select a software that can scale with your organization as your training needs evolve and grow.
  7. Pricing: Evaluate your budget and compare the pricing plans of different software solutions to find the best fit for your organization.


What types of training materials can I create with training documentation software?

Training documentation software enables you to create various types of training materials, including training manuals, eLearning courses, training guides, interactive quizzes, simulations, and more.

Do I need technical expertise to use training documentation software as a training manual creator?

Most training documentation software is designed to be user-friendly and does not require advanced technical expertise. Many tools offer WYSIWYG editors and drag-and-drop interfaces to streamline the content creation process, making it easier for you to create training manuals and other materials.

Can I use training documentation software for purposes other than creating training courses and materials?

Yes, many of these tools are versatile enough to be used for various documentation purposes, such as creating user manuals, technical guides, product documentation, and even customer training materials.

What are the benefits of using training management software for creating training manuals and guides?

Using training management software for creating training manuals and guides helps streamline the content creation process, ensuring consistency and engagement in your materials. Additionally, these platforms offer features for tracking employee progress, managing training records, and analyzing training program effectiveness.

Do training documentation software solutions offer free trials or demos?

Many training documentation software providers offer free trials or demos, allowing you to test their platform and features before committing to a subscription or purchase. This is an excellent way to determine if the software meets your specific needs and to compare different tools before making a decision.



Josh Fechter
Josh is the founder of Technical Writer HQ and Squibler, a writing software. He had his first job in technical writing for a video editing software company in 2014. Since then, he has written several books on software documentation, personal branding, and computer hacking. You can connect with him on LinkedIn here.