GUIDE 2022

How to Write a Technical Writer Cover Letter

Technical Writer HQ's career guides help you step forward into a technical writing career. This article contains the best method to create a compelling technical writer's cover letter. In the end, you will find some examples and a template for you to start. 

What is a Technical Writer Cover Letter?

A technical writer's cover letter is a fundamental tool that strengthens your overall job application. It's a precise but to-the-point document that showcases your most relevant expertise and skills as a technical writer. 

Don't replicate the same content from your resume/application. The cover letter should contain your technical writing experience, tools, and expertise related to the job description. Use it to show the hiring manager that you are the best fit for the technical writer position and can add more value to the company. 

A Comprehensive Guide to Crafting a Technical Writer Cover Letter

Follow these guidelines and flow to curate an outstanding technical writer's cover letter. You can increase your chances of becoming a technical writer in ABC Company by: 

Researching About the Company

Researching about the company helps you gain insights into job requirements and the work culture of the company. As a result, you can effectively tailor your cover letter and add the most relevant experiences and expertise that make you the best fit for a technical writer position. 

Customizing Your Cover Letter

You should customize your cover letter following the job description. Don't use the same cover letter for different job applications. This will make the recruiter think of you as an amateur candidate for the position and turn off the recruiter from further looking into your resume and documents. 

In addition, customization includes adding the most relevant expertise that the hiring manager will find interesting. 

Keeping it to the Point

Your cover letter should not exceed one page and must be simple. For example, use a clear/plain background, the font color must be black, and the font size and style must be standardized (Style: Calibri, Times New Roman - Size: 12). Avoid using fancy colors or fonts in your cover letter, as this will make you appear like a non-professional candidate. 

Adding Your Most Relevant Skills & Experience

Focus on adding your most relevant skills to the cover letter. Try to add the exact skills and experiences that excite the recruiter and complement the job description. If you don't have professional experience in technical writing but have the required skill set, highlight your credentials, certifications, and internship experiences to make your cover letter valuable. 

Proofreading and Finalizing Your Cover Letter

Be careful while finalizing your cover letter. Ensure to edit any grammar, spelling, or structural issues you encounter in your cover letter before submission. This is an important step as your cover's structural and language perfection will highlight your attention to detail quality to the hiring manager. 

You can seek help from your friends, family, or colleagues to proofread your cover letter, or you can use online tools such as Grammarly to double-check your work.

What is the Objective of a Technical Writer Cover Letter?

A cover letter is a fundamental document that guides the recruiter in shortlisting the best candidates for the interviews. In addition, a strong cover letter will encourage the hiring manager to review your complete application, including your resume, which increases your chances of selection. 

Your cover letter must be professional and showcase your technical writing skills and expertise. A professional and relevant to the job description cover letter interests the hiring manager to move your application further to the next round. Put your writing genius at work and curate a cover letter that tells a mesmerizing story about yourself. 

Try answering these questions to create a cover letter that makes your stand apart from other candidates. 

  • Do you think you are eligible for the technical writing position? 
  • Do you have a passion for technical writing? 
  • Does the prospecting company interest you? 

Technical Writer Cover Letter Outline

Following is a general outline that will help you curate your technical writer's cover letter.

  • Heading 
  • Recruiter’s details 
  • Greet the recruiter 
  • Introductory paragraph 
  • Body content 
  • Closure 
  • Signature 

Technical Writer Cover Letter Sections Explained

Heading

Start the cover letter with your details, such as name, contact number, and address. In addition, you can add your LinkedIn, portfolio websites, and digital profile(s). 

Recruiter’s Details

Include the recruiter’s details, including name, designation, and company details, in this section. 

Greet the Recruiter

It’s ideal to address the recruiter by name. To do this read the job description carefully or search the company website. If you can’t find the recruiter’s name, you can address the recruiter using Dear Sir, Respected Sir, Respected HR Manager, or Dear Mr/Ms. 

Introductory Paragraph

This section highlights your cover letter and should include an engaging “hook” to catch the recruiter’s attention right from the beginning. An engaging hook includes your top skills, key competencies, and years of experience working in the same or relevant role. A winning hook encourages the recruiter to read your complete resume and application. 

Body Content

This section contains most of the content from your cover letter. It includes your relevant strengths, competencies, and accomplishments for the technical writer role. Ensure that this section doesn’t exceed 2-3 short paragraphs. Focus on adding the most relevant information in this section. 

You can add examples of your accomplishments, including statistics and metrics, to add more authority to your cover letter. Ensure to add the experiences you think will add value to the job description and the company. 

Closure

Share the “call to action” for the recruiter in this section, including your contact number. This helps the recruiter get in touch with you to discuss the requirements. 

Signature

Include “Best Regards,” a digital signature, and your name at the end. You can sign the cover letter by hand if you are sending the job application in hard copy format. 

Technical Writer Cover Letter Examples

Example # 1

Dear [HR Manager]

I came across your advertisement for the technical writer job position, and I am interested in joining ABC Company. My passion for technical writing and ability to curate high-quality and easy-to-understand documentation makes me the best fit for this position. 

In my current role, I am responsible for creating white papers, business plans, corporate reports, technical reports, end-user instruction guides/manuals, and product descriptions. 

I excel at the API (application programming interface) documentation. For example, I documented the APIs integration instructions and technical content for “Bookingflightsandhotelxyz.com,” which has an excellent customer satisfaction rate of 79%. 

Your ebook “Mastering Technical Documentation” inspired me to become a SaaS technical writer. And I am confident that my learning combined with 5+ years of hands-on experience in technical writing, will serve as an asset to ABC Company. 

I am enclosing my resume, certificates, and letters of appreciation with this cover letter. Please feel free to contact me at [contact information]. 

I appreciate your consideration. 

[Name]

 

Example # 2

Dear [Employer's Name]

As a certified technical writer from Technical Writer HQ with 5+ years of hands-on experience in creating white papers, business plans, corporate reports, technical reports, end-user instruction guides, technical documentation, and product description, I am confident that I can add great value to ABC Company. 

My core strengths include writing product manuals and managing the documentation lifecycle within an Agile and Scrum environment. For example, I have created and managed technical documentation for over 40 products, including apps, CRMs, and marketing tools for EDF Software Company. 

Your technical writing team securing the “Technical Writing Experts Award” for consecutive 3 years is fascinating. I am excited to contribute my skills and expertise to ABC Company, becoming a part of its winning team. 

Please get in touch with me at [contact number] to discuss your requirements for the technical writer position further.

Thank You. 

 

Kind Regards 

[Name] 

Technical Writer Cover Letter Template

[Full Name]

[Phone Number]

[Email]

[Portfolio Website, Digital or LinkedIn]

[Date]

[Hiring Manager's Name]

[Job Title]

[Company’s Name]

[Company’s Address]

Dear [Employer’s Name],

I am thrilled to join [company name] as a [position title]. I am an expert in [list expertise], offering [list skills]. I am confident that my experience can serve as an asset to ABC Company. 

As the [technical writer or current role] at [current employer], my responsibilities are [list responsibilities]. During my experience at XYZ Company, [share accomplishments as a technical writer].

Your [discuss employer’s content, projects, initiatives, or awards] is impressive. And I wish to join the technical writer position because [share why you like this company]

My expertise will add more value to [list relevant skills for the position].

I am enclosing my application with detailed information about my experience, skills, and education. 

Please feel free to contact me at [contact information]. I appreciate your consideration. I look forward to hearing from you.

Sincerely,

[Name]