GUIDE 2024

What is Grant Writing?

Grant writing is the practice of applying for financial assistance from a trust, fundraising foundation, government department, or agency. It is also referred to as a grant submission or grant proposal.

Whether you are trying to get a foot in the door for your new startup or boost your established business, you need funding. Grants are an excellent source of financing for companies and organizations, as they provide free money that does not need to be repaid. The grant writing process helps you secure funding by outlining your project or business goals, activities, and expenses in a formal proposal.

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What is the Grant Writing Process?

Successful grant proposals can get the attention of potential funders and improve your chances of getting the funding you need. You might consider it a challenging task, but you can hone your skills and increase your chances of success with proper preparation and a little practice. Here are some tips that can help you write a winning grant proposal:

Create a Cover Letter

The cover letter is your first chance to make a good impression on the funding agency. Funders receive hundreds of proposals, so you need to make sure yours stands out from the rest. Make your cover letter compelling, professional, and error-free to improve your chances of getting a positive response.

Your cover letter should be short. Don’t add lengthy paragraphs. Instead, focus on introducing yourself and your proposal. Avoid comparing yourself with your competitors. You need to mention how much funding you are requesting and where you want to use it.

Include an Executive Summary

An executive summary is a concise description of your grant proposal. Add a brief introduction of your company with market segmentation. Outline your business goals and provide an overview of your products or services. Also, add your grant request in this section.

The executive summary should not exceed two pages long. Adding too much information in this section can result in the funder losing interest in your proposal. Keep it free of jargon to improve readability. It will enable the reader to get a clear idea of your business goals without getting lost in the details.

Grant application process

Introduce Your Company

After the cover letter and executive summary, you need to provide information about your company. Begin with writing a brief history of your organization. Include details about the infrastructure, the organization’s mission statement, and your company’s values. You can also include the biographies of the essential members of your management team.

This section should give the reader an understanding of your company’s journey. It will help them gauge your company’s potential and the feasibility of your project. Add an overview of your products or services. You can also include customers’ recommendations and feedback in this section.

If you have any awards or recognition, don’t forget to mention them. Show the funders that your company meets legal requirements and quality standards. It will help create a positive impression of your organization and increase your chances of getting the grant.

Mention the Problem Statement

In this section, you need to explain the problem that your project aims to solve. You need to add statistics and data to make your grant proposal stronger. Mention the target population that will benefit from your project.

Make sure the problem you are trying to solve is relevant to the funder’s interests. It will improve your chances of getting the grant funding. You need to conduct in-depth research on the problem you want to solve. Also, search for previously available solutions and why they didn’t work. It will help you better explain how your project can solve the issue.

Mention the communities that are benefiting from your project. Also, add the expected outcomes of your project. You need to make the grant sounds like it’s not your organization that needs funding but the community. It will put you in a good light and improve your chances of getting the grant.

Outline Your Objectives and Goals

It is the most crucial section of your grant proposal. You need to mention the outcomes of your project. Also, provide a detailed plan of how you are going to achieve those goals. It will help the funders understand the benefits the community, government, or other targeted groups will get from your project.

Your goals should be SMART. They should be specific, measurable, and achievable. Also, make your goals relevant and time-bound. It will help you track the progress of your project and show the funders that you are on track. You need to show the funders that you have a clear plan and that you can execute it.

You need to be realistic about what you can achieve with the grant money. Don’t overpromise and underdeliver. It will damage your reputation and make it difficult to get future funding. Also, don’t forget to include a timeline for your project. It will help the funder track your progress and hold you accountable.

Mention The Project Design

In this section, you need to provide a detailed plan of your project. Include the methods you are going to use to achieve your goals. Enlist the need for new hires, facilities, transport, and other resources. Also, mention the demand for additional services like marketing and PR.

You need to show the funders that you have a comprehensive plan and that you can execute it. Link your project’s methods and strategies with the objectives and goals. It will help the funder understand how your project will help solve the problem.

Write about the methodology of your project in a simple and easy-to-understand language. Avoid using technical terms to make it accessible to a wider audience. Also, don’t forget to add a detailed budget for your project.

Mention the Tracking Process

In this section, you need to show the funders how you will track the progress of your project. Tracking the success of any program is a vital aspect as it allows you to analyze what is working and what isn’t. Without this information, it would be difficult to show the funders the impact of your project.

You need to set up a system to track the project’s progress. Decide whether your staff will conduct an evaluation or you will hire an external evaluator. Whether you want to get funds from government funders or private organizations, you need to show the grantors that their money is in good hands. Tracking the progress of your project will help build trust and improve your chances of getting future funding.

Include the KPIs and other metrics you will use to measure the success of your project. You also need to mention the feedback from the community to show the impact of your project.

Common grant proposal components

Mention the Sustainability of the Project

It is vital to show the project’s sustainability as the funders want to invest in projects with a long-term impact. It would be difficult to get funding for a project that doesn’t have a long-term sustainability plan. Showing the sustainability of the project will enhance your chances of securing financing.

You can add blueprints to show the sustainability of your project. If you want to apply for other funding opportunities, write about them in your grant application. It will show the funders that you are looking for other ways to sustain your project. You can also add information about the revenue model of your project.

Provide Detailed Information on the Budget

A detailed budget is a crucial aspect of a grant application. The funders want to see how you are going to use their money. Include a service catalog and the products you offer to demonstrate your expenses to the funders.

Overcharging your services is often considered profiteering. It can damage your reputation and make it difficult for you to get future funding. Underquoting might get you the grant, but you may not deliver the project as promised. So, be realistic about your budget and include all the costs associated with your project.

For successful grant writing, you need to include everything in the budget. Add all the traveling costs, advertisement expenses, and other miscellaneous expenses. Indirect costs are often neglected, but they can make a significant difference in the total budget of your project. Don’t forget to add indirect costs, like the cost of rental space, utilities, and insurance.

Who is Eligible for Writing Grants?

Before writing grants, you need to ensure that you are eligible for them. There are various types of grants available for individuals, businesses, and organizations. You can apply for private, state, or federal grants. Every grant has certain requirements that you need to fulfill to get the funding. The requirements for the approval of grants also vary depending on the grant type.

Checking the eligibility of a grant application is a critical step in the grant writing process. You need to make sure that you meet all the requirements of the grant before applying for it. The eligibility criteria vary depending on the type of grant.

Apply appropriate eligibility filters on the grant searching page to increase your chances of getting a grant. Reading the eligibility section of the grant application is also vital to check whether you meet all the requirements or not.

Grant seekers include individuals, businesses, and non-profit organizations. Tribal organizations, faith-based groups, and local governments can also apply for grants. The government also provides grants for research and development projects. You can also get grants to start a business or expand your existing business.

How to Become a Grant Writer?

How to become a grant writer

Grant writing is a lucrative career. If you want to become a freelance grant writer or work for an organization, you need to take your skills and knowledge to the next level. Here are some tips to help you become a grant writer:

Get a Bachelor’s Degree

Having a bachelor’s degree is not necessary for getting a grant writer job. However, it will assist you in gaining the skills and knowledge you need to excel in your career. You can get a degree in English, Journalism, Communications, or another related field.

Earning a bachelor’s degree will also help you understand the grant application process. You can learn about different types of grants and how to write a winning grant proposal. It can also boost your knowledge about various aspects of the grant process, such as research and evaluation which is crucial for getting funding.

Go for Grant-Writing Certifications

If you don’t know about grant writing, getting a certification will help you learn the basics. Grant writing certification programs can train grant writers to create compelling proposals. These programs will also introduce you to the grant application process.

Grant writing certifications introduce you to the important aspects of grant writing. Some courses focus on teaching advanced grant writing skills. You can get a certificate from a college or online. Some of the most popular grant writing certifications include:

  • Grant Writing Certification by Technical Writer HQ
  • Grant Writing Basics for Beginners by Skillshare
  • Federal Grant Writing by Udemy
  • Grant Writing Course by The University of South Carolina
  • Advanced Grant Proposal Writing by ed2go

Get Grant Writing Experience

Experience is a crucial aspect you need to consider to pursue your career in grant writing. Employers consider hiring competent grant writers with years of experience in the field. Experienced writers can help organizations win grant money by writing proposals that stand out. They can write compelling proposals that can convince funders to invest in their projects.

If you have no experience, you can start volunteering for a non-profit organization. You can also offer your services for free to gain experience. As you get experienced, you can start charging for your services. You can also look for entry-level grant writing jobs. Once you have some experience, you can apply for advanced positions. An experienced grant writer can better grasp the grant application process and give you an edge over other applicants.

Create a Compelling Portfolio and Resume

Grant writers with a strong portfolio and resume have a better chance of getting hired. When applying for a grant writer job, you need to stand out from the competition. Creating a resume that highlights your skills and experience is essential. You should also include samples of your previous work in your portfolio.

Your resume should be clear, concise, and free of grammar errors. It should also highlight your successes in grant writing. Update your resume according to the job description before applying for each job. You can also request your current organization to write a letter of recommendation.

Network with Organizations and Successful Grant Writers

To excel in a grant writing career, you need to network with successful grant writers and organizations. Working as a volunteer grant writer at non-profit organizations can help you gain experience and network with other grant writers. You can learn a lot about grant writing by networking with other professionals in the field.

You can also connect to industry specialists on social media platforms like LinkedIn, Twitter, and Facebook. They can refer you to organizations and help you find job opportunities.

You can also join grant writing associations to connect with other grant writers. Attending conferences, workshops, and seminars can also help you learn about the latest trends.

Look for Grant Writing Jobs

Job hunting is a key step in finding a grant writing job. Without it, you cannot progress in your career. You need to be patient to find the right opportunity. Job searching enables you to find the best job openings in your area of expertise.

Searching grant writing jobs online can help you find many job openings in your area. You can search for grant writing jobs on job boards like Indeed, Glassdoor, Monster, and Craigslist. You can also look for job openings on the websites of organizations that you want to work for. Organizations usually post job openings on their websites these days. It makes it accessible for job seekers to find and apply for these positions.


Here are some frequently asked questions about grant writing.

What exactly is grant writing?

Grant writing is the process of applying for financial assistance from organizations or individuals. An applicant organization can get a grant from government agencies, trusts, or private funders. You can use the grant money to support your business, research project, or educational program.

You need to have excellent writing skills to write successful grants. You also need to be familiar with the grant application process and the funding organization’s requirements.

Is grant writing difficult?

The answer to this question is a little ambiguous. It is easy if you are familiar with the grant application process and have excellent writing skills. However, it can be difficult if you are new to the grant writing process or do not have the required skills.

To excel in a grant writing career, you need to continue learning new skills and improving your writing skills. You can also take help from a grant-writing coach or join a grant writing course to improve your hiring chances. With the appropriate knowledge and skills, you can make your way to writing a grant more accessible.