Best HR Document Management Software 2024: Reviews and Pricing
Looking for the best HR document management software? You came to the right place.
Document management is necessary for any business’s human resources department. Organizing data and various files without any tool or software is daunting and time-consuming. You can use HR document management software to store data and make it available to the HR department.
HR document management software makes keeping and accessing your company’s HR documents easy. It is a must-have for any business. It helps keep track of important documents and keeps your business organized.
There are many different options when it comes to HR document management software. Each software has unique features that can benefit your business. The best HR document management software can do much more than store documents. Determining which software system is best for your company can be challenging.
In this blog post, we’ll explore some of the best HR document management software to help you make the right decision.
What is HR Document Management Software?
An HR document management system is a digital tool for storing and managing employee files. It allows HR managers to keep track of all HR-related documents in one place. This software is beneficial for all businesses, but it is especially useful for companies with many employees.
HR document storage software deals with the creation, storage, retrieval, and distribution of electronic documents within an organization. It is software that helps you manage employee files, performance reviews, training materials, and more.
With this type of software, you don’t need paper files. The software also helps you keep track of versions and ensure that everyone is working with the most up-to-date document. It acts as a central repository for all HR documents and files, and accessing data and files is easy with this software.
Such software also enhances a team’s productivity by offering a single access point to all the documents and files.
Best HR Document Management Software
If you need a solution to help with HR tasks, here is a list of the best HR document management software that can assist you in effectively organizing and managing employee files.
1. Zoho
Zoho is an outstanding digital HR document management tool. It allows you to create, store, and share documents. It also enables you to organize all your data, create folders, and set permissions. You can also track document changes and view versions.
Zoho is an excellent choice for businesses of all sizes. It prevents you from searching through piles of paper employee files. You can access files from anywhere and at any time with this software. It offers better security so that you can share the files with confidence. It enables you to share files with particular employees. The software is easy to use and offers a variety of features to help you manage your documents.
This software also enables you to build trust with stakeholders by ensuring that you use the document’s most up-to-date version and ensure HR document compliance. Customizable E-signature features also let you get documents signed quickly and easily. Creating documents becomes more accessible with this system as it offers many templates that you can use.
Zoho Key Features
- Employee Database Management
- Employee Self-Service
- Time Off Management
- Payroll Integration
- Document Management
- E-Signature
- Employee Onboarding
- Attendance Tracker
- Shift Scheduling
- Timesheets
- Corporate LMS
- Performance Management Software
- Case Management
- Expense Integration
- GPS and Mobile Attendance
- Advanced Analytics
- HR Process Automation
- HR Process Customization
Zoho Pricing
Zoho offers numerous plans. Let’s have a look at them.
Essential HR
This plan offers numerous features for small businesses. Its price is $1.25 per month per user, but you must pay for the whole year at once.
Professional
It costs $2 monthly per user. This plan comes with all the features of the essential HR plan and several additional features.
Premium
The premium HR plan costs $3 per month per user and offers all the features of the professional plan plus a few additional features.
Enterprise
This plan has all the premium features and is designed for large businesses. It costs $4.5 per user per month. The billing is annual, so you must pay for the whole year simultaneously.
People Plus
It is Zoho’s most comprehensive plan. It costs $9 per user per month, but it provides all the features in the other plans and many additional features.
2. Avokaado
The following HR management software on our list is Avokaado. It is a cloud-based software that helps you save time by making document creation and management easier. It comes with a wide range of features that make document creation simple. You can also manage your files with this software.
Avokaado lets you draft your contracts faster and conveniently using the built-in templates. It also offers various customization options to make your documents look professional. Its fantastic system enables you to manage all your files in one place and get better visibility into your work. You can also track the changes made to documents.
Avokaado offers automated solutions to help you manage your employee data. The software is simple to use and comes with a user-friendly interface. It also allows you to automate HR processes such as onboarding and offboarding and create custom workflows for your business. It offers a free trial that allows you to try out the software before you buy it.
Avokaado Key Features
- Data-driven Document Management
- Smart drafting
- Mass Drafting
- Mass Document Execution
- Mass Tracking
- Document Collaboration and Signing
- Data Tracking
- Data Analytics
- Automatic Reminders
Avokaado Pricing
This software offers the following plans:
Starter
This plan is designed for solo users to get started with the software. It offers all the basic features of the software and costs $31.70 per month.
Standard
The standard plan is designed for small teams with up to 15 users. It offers all the features of the starter plan and some additional features. This plan costs $53.56 per month and can help you promote collaboration among your team members for better productivity.
Premium
This plan offers all the standard plan features and some unique features. It provides multilingual documentation, custom branding, and advanced security. The price of this plan is $65.58 per month.
Custom
If you need a plan for a large team, you should choose a custom one. It offers all the features of the premium plan and several other features. This plan allows you to customize sign-in pages, create custom fields, and more. To get this plan, you need to contact Avokaado’s sales team.
3. DocusSign
DocuSign is cloud-based HR document management software that helps you manage your employee files and paperwork easily. Its intuitive interface makes document creation and management a breeze. It enables you to automate all HR processes, such as hiring, onboarding, and offboarding. Utilizing this system can save 25% of your hiring time. It also automates the employee agreement process.
With DocusSign, you can work with remote staff and get better visibility into your hiring process. The software comes with a wide range of features that make document management simple and efficient. It also helps you securely share files with your team and track document changes. DocusSign offers a free trial that lets you try out the software before buying this system.
This software can be used on mobile, web, and desktop. Its eSignature feature makes it a great tool for small businesses. This system is user-friendly and offers great value for money. You can also integrate it with human capital management (HCM) and application tracking systems (ATS) for better performance.
Docusign Key Features
- Secure Document Sharing
- eSignature
- Automatic Processes
- Process Tracking
- Integrations
DocusSign Pricing
The software offers the following plans. Let’s learn about them.
eSignature Plan
If you want this plan for a single user, you must choose a personal plan for $120 per year. The standard eSignature plan is also for the solo user, but it offers numerous features and will cost you $300 per year. If you want additional features not present in the standard plan, the enterprise plan costs $480 per year per user.
To get an enhanced plan, you must call DocusSign’s customer service. The enhanced plan comes with advanced features, such as Integrations, connectors, embedded signing, advanced branding, identification and authentication, single-sign-on (SSO), organization administration, and Customizable usage limits.
Real Estate Plan
This plan comes with four payment plans. A real estate starter plan costs $120 annually. DocuSign for Realtors® costs $240 per year. This plan is exclusively designed for NAR members.
If you are not a member of NAR and want additional features, you can choose a real estate plan that costs $300 annually. To obtain an enhanced real estate brokerage plan, you need to contact DocusSign’s customer service. The plan offers all the Standard Real Estate Plan features plus additional features beneficial for real estate professionals.
API Plan
If you want to use DocusSign API, you must buy this plan. Its developer account is free. The starter plan costs $600 annually. The intermediate plan costs $3600 annually per user. The advanced plan costs $5,760 annually for a single user. Enterprises can also contact DocusSign’s customer service to get a customized plan.
4. Document Locator
Document Locator allows you to automate workforce procedures. It also enables you to store all your employee files in a single location. It is a perfect cloud document management that allows you to organize important employee documents easily. It also helps you to find the documents you need in seconds.
If you don’t know how to operate this system, don’t worry. Unlike other HR systems, Document Locator offers online training and support. You can also access the training material at any time you want. The company also offers a free trial to try out their software before buying it.
It helps you audit reports, track employee performance, and store essential HR documents. You can also use it to find specific files in seconds. This file management software can digitalize your employee files and improve your HR processes. It also keeps the files and folders organized so you can find them conveniently.
Document Locator Key Features
- HR File Management
- Recruiting
- Employee Onboarding
- Records Retention
- Policies and Procedures
- Employee Separation
- Employee Lifecycle
- Paperless HR
- Regulatory Compliance
- Information Security
- Forms and Templates
- HR Records Management
- Tracking Certificates and Renewals
- Policies and Procedures
- Accurate Reporting
Document Locator Pricing
Document Locator offers only a single pricing plan that fits your desired features. You can choose a plan that best suits your needs.
On-Site
You can pay for an On-Site plan monthly or annually. If you choose a monthly plan, you’ll pay $22 per month. For a yearly plan, you’ll pay $260.
Hosted
The plan is $53 if you choose to pay monthly. If you can pay for the whole year at once, you have to pay $633.
5. eFileCabinet
eFileCabinet is a fantastic employee file management software. It helps you to keep your employee files well-organized. You can use it to find specific files in seconds. It enables the HR department to accomplish HR operations, like onboarding, benefits management, and performance tracking.
This software allows you to customize security. HR professionals can decide the security level that best suits their company. You can also access eFileCabnet from anywhere. Audit tracking is also available with this software.
It automates the workflow, which can boost the efficiency of your organization. It also helps you minimize the labor demand to save time and money. eFileCabnet offers training and technical support to keep your HR team current. You can also use their free trial to test their software before committing to it.
eFileCabnet Key Features
- Document Management System
- Centralized Storage
- Unlimited Storage Space
- Customized Security
- Role-Based Access Control
- Integrated Analytics
- Performance Tracking
eFileCabnet Pricing
eFileCabnet is a little expensive. You have to pay according to the features you want. The starting price is $1200 per feature annually. You can contact the account executives to learn more about pricing.
6. PandaDoc
PandaDoc is an all-in-one document management software for businesses. It helps you to manage your employee files and other essential documents. This system can streamline employee performance management, onboarding, and other HR processes.
PandaDoc offers templates for generating documents. Its automatic approval workflow enables your HR team to work more efficiently. You can also access your documents from anywhere and track the documents you send and receive. With its advanced features, this HR system can boost your organization’s productivity.
This software can improve the security of your employee data. It protects your files with 256-bit encryption and allows you to restrict access to certain files. PandaDoc offers a free trial, so you can try out their software before you buy it.
PandaDoc Key Features
- Automate document creation
- Collaborate with powerful workflows
- Sign documents electronically
- Track and analyze engagement
- Various Templates
PandaDoc Pricing
This system offers the following four plans:
Free eSignature
PandaDoc offers a free plan. This plan provides eSignatures and uploads, and you can also collect payment for documents with it.
Essential
The essential plan offers all the features of the free plan and more. It costs $19 per month and allows you to create documents, set up workflows, and track document engagement.
Business
The business plan offers all the features of the essential plan and more. With this plan, you can connect your CRM to PandaDoc. It costs $49 per month.
Enterprise
The enterprise plan offers all the features of the business plan and more. This plan lets you get custom integrations with your company’s systems. For the enterprise plan, you need to contact the PandaDoc team.
Automate Your HR Document Management
Automating document management has become vital for almost every business. HR document management software helps you automate your workflow and save time and money. With the best software systems, you can automate onboarding documents, employee records, and other HR processes. These systems can also improve the security of your employee data.
The best HR document management software also offers security features to protect your employee data. To find the best system, consider your company’s needs and budget. You can also try the software with a free trial to find the best system.
FAQs
What is the best HRM software?
Choosing the best among the numerous HRM software is quite perplexing. The software that you find the best among all the available HRM software might not fit the needs of someone else’s company. So, it is vital that you analyze your own company and then look for software that meets most of your needs.
You can’t just rely on software’s price, features, or popularity. You must consider your company’s needs and then find software that meets most of your requirements. However, the software mentioned above, including Zoho, Avokaado, DocuSign, and Document Locator, are quite popular and have many features that fit most businesses’ needs.
How do you manage HR files?
There are numerous ways to manage HR files. Some businesses prefer to store all the files in a physical location, such as a cabinet or room. However, this can be difficult to manage and track.
Another way to manage HR files is to use software. This system can store all your files in the cloud, making it easy to track and access them anywhere. You can also restrict access to specific files with this system.
