Looking for the best HR document management software? You came to the right place.
Document management is necessary for the human resources department of any business. Without any tool or software, organizing data and various files is a daunting and time-consuming task. To digitally store all data and make it available for the HR department, you can use HR document management software.
HR document management software makes it easy to keep and access all of your company’s HR documents. It is a must-have for any business. It helps keep track of important documents and keeps your business organized.
There are many different options to choose from when it comes to HR document management software. Each software has some unique features that can benefit your business. The best HR document management software can do much more than store documents. It can be challenging to determine which software system is best for your company. However, finding the best one is not so easy. In this blog post, we’ll explore some of the best HR document management software to help you make the right decision.
What is HR Document Management Software?
HR document management software is a digital tool used to store and manage employee files. It allows HR managers to keep track of all HR-related documents in one place. This software is beneficial for all businesses, but it is especially helpful for companies with many employees.
HR document management systems deal with the creation, storage, retrieval, and distribution of electronic documents within an organization. It is software that helps you manage employee files, performance reviews, training materials, and more.
With this type of software, you don’t need paper files. The software also helps you keep track of versions and ensure that everyone is working with the most up-to-date document. It acts as a central repository for all HR documents and files. Accessing data and files is easy with this software. Such software also enhances a team’s productivity by offering a single access point to all the documents and files.
Best HR Document Management Software
Are you searching for the best HR document management software? Here is a list of the best HR document management software that can assist you in effectively organizing and managing employee files.
Zoho is an outstanding HR document management software. With Zoho, you can create, store, and share documents easily. It enables you to organize all your data, create folders, and set permissions. You can also track document changes and view versions.
Zoho is an excellent choice for businesses of all sizes. It prevents you from searching through piles of paper employee files. You can access files from anywhere and at any time with this software. It offers better security so that you can share the files with confidence. It enables you to share files with particular employees. The software is easy to use and offers a variety of features to help you manage your documents.
This software also enables you to build trust with stakeholders by ensuring that you are using the most up-to-date version of the document. Customizable E-signature features also let you get documents signed quickly and easily. Creating documents become more accessible with this system as it offers many templates that you can use.
Zoho Key Features
- Employee Database Management
- Employee Self-Service
- Time Off Management
- Payroll Integration
- Document Management
- Employee Onboarding
- Attendance Tracker
- Shift Scheduling
- Corporate LMS
- Performance Management Software
- Case Management
- Expense Integration
- GPS and Mobile Attendance
- Advanced Analytics
- HR Process Automation
- HR Process Customization
Zoho offers numerous plans. Let’s have a look at them.
This plan offers numerous features for small businesses. The price of this plan is $1.25 per month per user. However, you have to pay for the whole year at once.
It costs $2 monthly per user. This plan comes with all the features of the essential HR plan and several additional features.
The premium HR plan costs $3 per month per user. It offers all the features of the professional plan and a few additional features.
This plan comes with all the premium plan features and is designed for large businesses. It costs $4.5 per user per month. The billing is annual, so you have to pay for the whole year at once.
It is the most comprehensive plan that Zoho offers. It costs $9 per user per month, but it provides all features in the other plans and many additional features.
The following best HR management software on our list is Avokaado. It is a cloud-based software that helps you save time by creating and managing documents easier. It comes with a wide range of features that make document creation simple. You can also manage your files easily with this software.
With this software, you can draft your contracts faster and conveniently using the built-in templates. It also offers a wide range of customization options to make your documents look professional. It is a fantastic system that enables you to manage all your files in one place and get better visibility into your work. You can also track the changes made to documents.
It offers automated solutions to help you manage your employee data. The software is simple to use and comes with a user-friendly interface. Avokaado also allows you to automate HR processes such as onboarding and offboarding. It also enables you to create custom workflows for your business. It offers a free trial that allows you to try out the software before you buy it.
Avokaado Key Features
- Data-driven Document Management
- Smart drafting
- Mass Drafting
- Mass Document Execution
- Mass Tracking
- Document Collaboration and Signing
- Data Tracking
- Data Analytics
- Automatic Reminders
This software offers the following plans:
This plan is designed for solo users to get started with the software. It offers all the basic features of the software. The price of this plan is $31.70 per month.
The standard plan is designed for small teams with up to 15 users. It offers all the features of the starter plan and some additional features. It can help you promote collaboration among your team members for better productivity. This plan costs $53.56 per month.
This plan offers all the standard plan features and some unique features. It provides multilingual documentation, custom branding, and advanced security. The price of this plan is $65.58 per month.
If you need a plan for a large team, you should go for a custom plan. It offers all the features of the premium plan and several other features. With this plan, you can customize sign-in pages, create custom fields, and more. To get this plan, you need to contact the sales team of Avokaado.
DocuSign is a cloud-based HR document management software that helps you manage your employee files and paperwork easily. It comes with an intuitive interface that makes document creation and management a breeze. It enables you to automate all HR processes such as hiring, onboarding, and offboarding. Utilizing this system can save 25% of your hiring time. It also automates the employee agreement process.
With DocusSign, you can work with remote staff more efficiently. You can also get better visibility into your hiring process. The software comes with a wide range of features that make document management simple and efficient. It also helps you to securely share files with your team. You can also track the changes made to documents. DocusSign offers a free trial that enables you to try out the software before buying this system.
You can use this software on mobile, web, and desktop. Its eSignature feature makes it a great tool for small businesses. This system is user-friendly and offers great value for money. You can also integrate it with human capital management (HCM) systems and application tracking systems (ATS) for better performance.
Docusign Key Features
- Secure Document Sharing
- Automatic Processes
- Process Tracking
The software offers the following plans. Let’s learn about them.
If you want this plan for a single user, you need to choose a personal plan for $120 per year. Standard eSignature plan is also for the solo user, but it offers numerous features, and it will cost you $300 per year. Enterprise plan costs $480 per year per user if you want additional features not present in the standard plan.
For an enhanced plan, you have to call the customer service of DocusSign. The enhanced plan comes with advanced features, like Integrations, connectors, embedded signing, advanced branding, identification & authentication, single-sign-on (SSO), organization administration, and Customizable usage limits.
Real Estate Plan
This plan comes with four payment plans. A real estate starter plan costs $120 annually. DocuSign for Realtors® costs $240 per year. This plan is exclusively designed for NAR members.
If you are not a member of NAR and want additional features, you can go for a real estate plan that costs $300 annually. For an enhanced real estate brokerage plan, you need to contact the customer service of DocusSign. The plan offers all the Standard Real Estate Plan features, plus additional features that are beneficial for real estate professionals.
If you want to use DocusSign API, you need to buy this plan. Its developer account is free. The price of the starter plan is $600 annually. The intermediate plan costs $3600 annually per user. The price for an advanced plan is $5,760 annually for a single user. Enterprises can also contact the customer service of DocusSign to get a customized plan.
4. Document Locator
It is a fantastic HR software that helps you find and manage your employee files. Document Locator allows you to automate workforce procedures. It also enables you to store all your employee files in a single location. It is a perfect cloud document management that allows you to organize important employee documents easily. It also helps you to find the documents you need in seconds.
If you don’t know how to operate this system, don’t worry. Unlike other HR systems, Document Locator offers online training and support. You can also access the training material at any time you want. The company also offers a free trial so that you can try out their software before buying it.
It helps you audit reports, track employee performance, and store essential HR documents. You can also use it to find specific files in seconds. With this file management software, you can digitalize your employee files and improve your HR processes. It also keeps the files and folders organized to find them conveniently.
Document Locator Key Features
- HR File Management
- Employee Onboarding
- Records Retention
- Policies and Procedures
- Employee Separation
- Employee Lifecycle
- Paperless HR
- Regulatory Compliance
- Information Security
- Forms and Templates
- Workforce Records Management
- Tracking Certificates and Renewals
- Policies and Procedures
- Accurate Reporting
Document Locator Pricing
Document Locator offers only a single pricing plan according to the features you need. You can choose a plan that best suits your needs.
Depending on your ease, you can pay for an On-Site plan monthly or annually. If you choose to go with a monthly plan, you have to pay $22 per month. For a yearly plan, you have to pay $260.
The price of the plan is $53 if you choose to pay monthly. If you can pay for the whole year at once, you have to pay $633.
eFileCabinet is a fantastic employee file management software. It helps you to keep your employee files well-organized. You can use it to find specific files in seconds. It enables the HR department to accomplish HR operations, like onboarding, benefits management, and performance tracking.
You can customize the security with this software. HR professionals can decide the security level that best suits their company. You can also access eFileCabnet from anywhere you want. Audit tracking is also available with this software.
It automates the workflow that can boost the efficiency of your organization. It also helps you minimize the labor demand to save time and money. eFileCabnet offers training and technical support to keep your HR team up to date. You can also take advantage of their free trial to test their software before committing to it.
eFileCabnet Key Features
- Document Management System
- Centralized Storage
- Unlimited Storage Space
- Customized Security
- Role-Based Access Control
- Integrated Analytics
- Performance Tracking
eFileCabnet is a little expensive. You have to pay according to the features you want. The starting price is $1200 per feature annually. You can contact the account executives to learn more about pricing.
PandaDoc is an all-in-one document management software for businesses. It helps you to manage your employee files and other essential documents. This system can streamline employee performance management, onboarding, and other HR processes.
PandaDoc offers templates that you can use to generate your documents. Automatic approval workflow enables your HR team to work more efficiently. You can also access your documents from anywhere you want. You can also track the documents you send and receive. With the advanced features of this HR system, you can boost your organization’s productivity.
You can improve the security of your employee data with this software. It protects your files with 256-bit encryption. You can also restrict access to certain files with this software. PandaDoc offers a free trial, so you can try out their software before you buy it.
PandaDoc Key Features
- Automate document creation
- Collaborate with powerful workflows
- Sign documents electronically
- Track and analyze engagement
- Various Templates
This system offers the following four plans:
PandaDoc offers a free plan. This plan provides eSignatures and uploads. You can also collect payment for documents with this plan.
The essential plan offers all the features of the free plan and more. With this plan, you can create documents, set up workflows, and track document engagement. The price of this plan is $19 per month.
The business plan offers all the features of the essential plan and more. With this plan, you can connect your CRM to PandaDoc. The price of this plan is $49 per month.
The enterprise plan offers all the features of the business plan and more. With this plan, you can get custom integrations with your company’s systems. For the enterprise plan, you need to contact the PandaDoc team.
Automate Your HR Document Management
Automating document management has become vital for almost every business. HR document management software helps you automate your workflow and save time and money. You can automate onboarding documents, employee records, and other HR processes with the best software systems. You can also improve the security of your employee data with these systems.
The best HR document management software also offers security features to protect your employee data. To find the best system, you need to consider your company’s needs and budget. You can also try out the software with a free trial to find the best system for you.
What is the best HRM software?
Among the numerous HRM software, choosing the best is quite perplexing. A software that you find the best among all the available HRM software might not fit the needs of someone else’s company. So, it is vital that you analyze your own company and then look for software that meets most of your needs.
You can’t just rely on the price, features, or popularity of a software. You must take your company’s needs into account and then find software that meets most of your requirements. However, the software mentioned above systems, including Zoho, Avokaado, DocusSign, and Document Locator, are quite popular and have many features that fit most businesses’ needs.
How do you manage HR files?
There are numerous ways to manage HR files. Some businesses prefer to store all the files in a physical location, such as a cabinet or room. However, this can be quite difficult to manage and track.
Another way to manage HR files is by using a software system. This system can store all your files in the cloud and make it easy to track and access them anywhere. You can also restrict access to certain files with this system.