Josh Fechter

If you want to get better at UX writing fast, books are still the cheapest shortcut I know. Here are the UX writing books I’d personally buy again, plus what each one teaches you and when I actually use it at work.

Learning grant writing is less about “writing pretty” and more about research, project management, and making a funder trust your plan. Here’s the path I’d follow today.

If I needed business writing support, these are services I’d start with. I picked them based on writer quality, specialization, editorial help, turnaround speed, and how easy it is to manage projects at scale.

If I needed scalable, SEO-focused, brand-consistent content, these are content writing services I’d evaluate first. I compared them based on writing quality, strategy depth, workflows, and long-term ROI.

In this guide, I’ll show you 40 real-world UX writing examples (good and bad), explain why each one works or fails, and give you copy patterns you can steal for onboarding, errors, empty states, subscriptions, accessibility, and more.

Here I go over everything that you need to know about grant proposal cover letters and how to create one that does the job.

Grant writing is the process of creating a grant application that convinces a funding agency or grantmaking institution to fund a specific project. It’s equal parts writing, planning, and “did we follow every instruction exactly.”

A strong grant budget is a credibility document, not just a spreadsheet. Here’s the budget template structure I use, how I fill it out step-by-step, and what to do for cost share, subawards, and F&A.

I define business writing by purpose rather than format. It can be transactional, informational, instructional, and persuasive. Each type shifts what matters most: speed, clarity, precision, or influence.

There’s no true undergraduate grant writing degree, so I recommend pairing a relevant writing or sector degree with a credible certification. These are the programs I’d pick if I wanted real grant writing skills and stronger hiring leverage.

Business writing is less about sounding smart and more about getting the right outcome without extra meetings. These are the tips I use when I need an email, memo, report, or proposal to be clear, credible, and easy to act on.

In this guide, I’ll break down the core skills I rely on, plus how I practice them across emails, reports, proposals, and instructions.

The article lays out practical principles: audience awareness, clarity of purpose, strong structure, concision, concreteness, and accuracy.

This article breaks down the most practical business writing examples I rely on in 2026, from emails and reports to proposals and handbooks, and explains how I choose the right format based on audience and purpose.

XML is the language. DITA is a specific XML-based standard that provides a ready-made content model, reuse mechanisms, and a publishing ecosystem. If your docs are small, XML or even Markdown can be enough. If your docs are big, reused, translated, and shipped to multiple channels, DITA usually wins.

Writing a successful grant proposal is not just “good writing.” It’s research, project planning, and persuasion wrapped in a format that a reviewer can score quickly. These are the six grant writing books I’d recommend, plus how I’d use them based on your experience level.

A grant proposal template is a starting point that helps you get organized, stay consistent, and avoid reinventing the wheel every time you apply. The goal is to make your application easy to review, easy to score, and hard to misunderstand.

In this guide, I’m going to show you the grant writing examples worth studying, what successful proposals tend to have in common, and how I’d use samples to build a proposal that feels safe to approve.

This guide walks you through audience analysis, objectives, structure, feasibility, measurement, and the final polish that wins approvals.

If you’re learning medical writing, examples are your shortcut. In this guide, I’ll walk you through common medical writing formats, what “good” looks like in each one, and the practical guidelines I’d follow.

Grant writing is structured persuasion with budgets, timelines, and compliance baked in. If I needed to start winning funding, these are the grant writing classes I’d take based on curriculum depth, support, and credibility.

XML authoring is not about making your life harder with tags. It’s about creating structured content you can reuse, review faster, and publish to multiple channels without rewriting everything from scratch.

Below are 17 business proposal examples I keep coming back to, plus the exact workflow I use to draft, collaborate, format, and even use AI without turning my proposal into generic fluff.

This guide reviews the best knowledge management tools, comparing features, pricing, integrations, and ideal use cases.

Process documentation is how you stop repeating yourself, speed up onboarding, and keep work consistent. Here are the process documentation tools I’d use to capture workflows, map steps visually, and get people to follow the process.

If your team is drowning in files, inconsistent naming, and “who approved this” confusion, a DMS gives you structure. The right tool improves collaboration, speeds up retrieval, strengthens compliance, and supports remote work with secure mobile access.

Legal document management sounds simple until you’re digging through five email threads, three shared drives, and a mystery “final_v7_REALfinal.docx.” I’ve found myself in this situation more than once. These are the tools I’d personally look at if I needed secure, matter-centric legal document control.

If your API docs feel like a spec dump, you need a documentation tool. These are the six platforms I’d use to publish cleaner reference docs, add interactive “try it” experiences, manage versioning, and reduce the load.

In this guide I review the best knowledge base software tools, comparing features, pricing, integrations, and real-world use cases.

In this guide, I share the best HR document management software I tested and compare them on what actually matters: centralized employee files, e-signatures, audit trails, retention controls, and workflow automation.

If you need audit trails, controlled approvals, secure access, and reliable version history, document control software gives you the guardrails. The right platform will reduce document chaos, improve compliance readiness, and speed up collaboration without losing governance.

Business continuity software helps you map critical processes, run business impact analyses, and manage incident response with less chaos. These are the tools I’d use to speed up plan development, improve compliance, and reduce downtime.

This is my practical take on making Confluence feel like a knowledge system. I’m treating it like a product, where structure, habits, governance, and reuse matter more than “good docs” theory.

If you’re stuck on page one or rewriting chapter twelve for the fifth time, an AI story writer can help. These are the tools I’d use to brainstorm, outline, write, and edit faster without losing my voice.

This guide compares the best internal knowledge base software tools, covering features, integrations, and ideal use cases.

Healthcare document management software helps you securely store, classify, retrieve, and govern clinical and operational documents. Here I provide everything you need to pick the right tool for your needs.

This guide is a practical breakdown of the AI scriptwriting tools I’d trust, based on real writing and production needs, not hype. It compares structure-first platforms like Squibler and Final Draft with creative, flexible tools like Sudowrite and ChatGPT, showing where each excels and where it falls short.

Enterprise document management software helps large organizations store, govern, and collaborate on documents at scale. The best platforms combine advanced search, version management, workflow automation, audit trails, and enterprise integrations, while still being usable for everyday teams.

In this article, I explain how hiring a book writer is a major long-term commitment and share the 11 best platforms to find vetted professionals, flexible freelancers, or full-service support.

In this guide, I explain why hiring a grant writer is a high-stakes decision that requires compliance expertise, funding strategy knowledge, and strict deadline management, not just good writing skills.

In this guide, I explain that hiring a legal writer is about managing risk, compliance, and liability, not just finding someone who writes well.

I explain how hiring a freelance writer can help me scale content without adding payroll, and why success depends on choosing the right platform and hiring process, not just the person.

In this guide, I’m sharing the AI script generators I’d use in 2026, plus how to pick one based on your workflow, your audience, and how “production-ready” you need the output to be.

I learned that a knowledge base only works when it’s designed like a product: searchable, organized, and maintained. So in this article, I’ll show you seven real-world knowledge base examples I reference all the time, plus the key features, best practices, and modern trends I use to evaluate what’s worth copying.

When I first used AI for UX copy, I was impressed by its speed and fluency, but I realized it lacks the deep context, empathy, and product understanding that real UX writing requires. I’ve come to see AI not as a replacement for writers, but as a powerful workflow tool that accelerates drafts and consistency.

Software documentation tools help you publish accurate, searchable docs without losing your mind. Here are the tools I’d use to improve collaboration, reduce version confusion, support API documentation, and keep documentation updates aligned with releases.

When I researched what documentation experts about the future of AI, one thing became clear: AI doesn’t fix broken workflows. The experts reinforced what I’ve seen firsthand. AI is powerful for triage, PII detection, summarization, and clustering, but only when it’s grounded in governance, validation metrics, and clear exception handling.

Training documentation software helps you create scalable training programs, speed up onboarding, and track compliance without spreadsheets. Here are the tools I’d use to build training content, automate assignments, and prove ROI with real analytics.

In this article, I’ll walk you through the AI story generators I’d actually use in 2026, what each one is best at, and how I decide which tool is right based on your project and writing style.

If I needed to hire a technical writer, I’d start with Technical Writer HQ for focused candidates, Upwork for speed and range, and Toptal for pre-vetted talent. Below are the 10 platforms I trust most, along with how I’d choose each based on budget, hiring model, and documentation goals.

If I needed to hire a script writer, I’d start with Upwork for flexibility, Script Revolution for original spec scripts, and The Black List for top-tier discovery. Here’s my breakdown of the best platforms, what each is good for, and how I’d hire without wasting time or money.

If I needed a business plan writer, I’d start with Upwork for range, Toptal for pre-vetted talent, and LivePlan for writer-plus-process support. Here are the 10 platforms I’d check first.

If I needed a speech writer, I’d start with Upwork for range, Fiverr for speed, and WriterAccess for vetted quality. This list breaks down the best platforms, what each is good at, and how I’d hire without getting burned.

In this article, I explain that hiring a memoir writer is less about finding a talented storyteller and more about finding someone who can listen deeply, protect confidentiality, and shape messy life events into a coherent, emotionally honest narrative without losing my voice.

In this article, I share the 11 websites I’d personally use to hire a proposal writer, based on my experience writing over 1,000 high-stakes, deadline-driven proposals.

Product documentation software helps you publish accurate, searchable docs users actually trust. Here are the tools I’d use to improve collaboration, ship updates faster, and keep docs consistent across manuals, help centers, and API references.

When I first got serious about documentation, I thought “write clearly” would solve most problems. Then I watched users get lost in perfectly written content because the structure was a mess. This is how I think about information architecture, and how I build it so people can find what they need.

AI in technical writing is powerful, but only if you understand its role. I’ve used AI in documentation workflows because it can help you move faster, generate first drafts, enforce consistency, and repurpose content across audiences.

I review seven top business writing courses, comparing platforms like Coursera, Harvard Business School Online, and LinkedIn Learning based on credibility, structure, flexibility, and real-world impact.

If I needed a whitepaper writer, I’d start with Upwork for breadth, Toptal for pre-vetted quality, and Contently if the whitepaper is part of a bigger B2B marketing program. Below are the 10 sites I trust most, plus how I’d choose based on budget and complexity.

This article lists the best platforms if you're looking to hire a blog writer. I offer my unbiased reviews on over 10 platforms that you can use for hiring.

In this guide, I’ll explain what a KMS is, what features matter, how it differs from related systems, and where AI is pushing the whole category next.

This list is my real-world breakdown of the AI novel writing tools that are useful, plus how I’d use them depending on whether you’re writing fiction, creative nonfiction, or a novel that’s part of a bigger author platform.

Here I list the best AI book writer tools on the market right now. I provide detailed reviews of over 10 tools, all from my personal experience.

I explain that hiring a ghostwriter is a high-trust decision because I’m outsourcing my voice, positioning, and long-term intellectual property, so the right platform matters, but clear expectations and airtight contracts matter even more.

Documentation formatting is what turns good information into usable information. In this guide, I’ll show you the documentation formats I see most often (DOC, PDF, CHM, and online docs), plus the formatting best practices and real documentation sites I steal ideas from.

HR docs are high-risk because they combine sensitive personal data, legal retention requirements, and constant updates. The best HR document management setup is the one that keeps files organized, access controlled, and retention predictable.

If you only test documentation after customers complain, you are paying for usability feedback the expensive way. In this guide, I will show you how I test docs before they ship, how I choose the right method, and what I look for when I am deciding whether a doc is truly usable.

When your docs live next to your code in GitHub, you get version control, reviews, and a clean paper trail for every change. If you set it up right, documentation becomes part of shipping. GitHub fixes that by forcing one simple truth: if the change matters, it goes through the repo. That applies to code and to docs.

Document lifecycle management ensures documents stay accurate, accessible, and controlled from creation through retirement. In this guide, I’ll break down the key stages of the document lifecycle, the benefits, the best practices that hold up in teams, and the modern tools and frameworks that make lifecycle control less painful.

Knowledge base documentation looks simple until you try to scale it across a growing product, a busy support team, and constant change. In this guide, I explain what a knowledge base is, why it matters, how I structure it, what tools I look for, and how I measure whether it is helping.

Good documentation practices are the habits and controls that keep records accurate, traceable, and reliable over time. In this article I provide you with everything you need to know.

A Technical Requirement Document (TRD) is where I capture what a system must do, the constraints it must follow, and how we will validate it. When it’s written well, it prevents rework, protects timelines, and keeps stakeholders aligned on the real scope.

Process documentation templates save you from reinventing the wheel every time a workflow changes. In this guide, I’ll explain what a process documentation template is, why it matters, what types of templates to use, and what components to include.

Document management software workflow is the structured, automated process inside a document management system that controls how documents move from one stage to the next. In this guide, I’ll walk through what document workflow management looks like in practice.

If you’ve ever been the person hunting for a policy doc five minutes before an audit, you already understand the real problem a DMS solves. It makes “the right document” easy to find, hard to lose, and difficult to change without anyone noticing. In this article, I break down what a Document Management System (DMS) is.

If you are trying to improve your software documentation, examples are the fastest shortcut. In this guide, I will show you real categories of software documentation, what good versions look like, and the patterns I consistently steal for clarity, organization, accessibility, and maintainability.

Online business writing classes help you write clearer emails, reports, and proposals while improving your professional image. Here are the courses I’d take if I wanted practical practice, real feedback, and a certificate that looks good on a resume or LinkedIn.

Keeping track of document changes can feel like juggling flaming swords, but with version control, you can stay on top without losing history or letting the wrong version slip into production. In this guide, I’ll show you how version control works, the benefits you’ll see, the best practices I use, and the common obstacles that cause version chaos in the first place.

If you want to become a UX writer, you do not need a perfect resume or a fancy title. You need proof that you can write user-centric content, collaborate with designers, and improve a flow with clear microcopy. In this article I teach you everything about becoming a UX writer.

If I had to describe technical writing in one sentence, it’s this: I take complicated stuff and make it usable for the person who needs it. That “person” might be a developer integrating an API, an end user trying to finish a task, an internal team following a process guide, or a regulated organization that needs controlled documentation that can survive audits. The work isn’t just writing, it’s information design,...

In this article, I’ll walk you through a step-by-step resume approach, show how to write a stronger professional summary, and cover the sections that matter most: skills, work experience, education, and certifications.

A UX writer's career can grow fast if you treat words like a product system, not a side task. The writers who move up are the ones who pair strong microcopy with strategy, research fluency, and cross-team influence. I’ve seen UX writers stall because they stay stuck in “make this button better” mode. The ones who climb start owning flows, then frameworks, then outcomes.

A UX writer cover letter is not a longer resume. It’s a short argument that says: “I understand your product, I can write for your users, and here’s proof I’ve done similar work.” If your portfolio is solid but you’re still not getting callbacks, your cover letter is usually where the signal gets lost. Here I'll teach you how to create an effective UX writer cover letter.

Information architecture is the way you organize, label, and connect content so people can find what they need. A sitemap is an artifact that shows the site’s structure, either for humans (visual or HTML) or for search engines (XML). They work together, but they solve different problems.

After building a lot of websites and running conversion tests, I got deep into UX writing alongside technical writing. UX copy is the stuff that decides whether someone succeeds in a product or rage-clicks “Cancel.” Different craft, same mission: clarity. So, I’m going to walk you through how these roles show up inside companies, what they write day-to-day, how careers and salaries usually evolve, and how I’d choose between them...

Document control procedures ensure your organization uses the right version of the right document at the right time. When they’re implemented well, teams move faster. Retrieval is easier, approvals are clearer, and changes are traceable. They also reduce errors and audit stress by creating a reliable paper trail: who changed what, when it was changed, and why it was changed. In regulated environments, that traceability is often the difference between “audit-ready” and “scrambling.”

A business continuity plan template helps you define who does what, what gets restored first, and how you communicate when operations get disrupted. In this guide, I walk through nine solid templates plus the key components, roles, compliance considerations, and the difference between business continuity and disaster recovery.

In this article, I explain what UX writers tend to earn and why pay can vary a lot from role to role. I cover the biggest factors that influence compensation, including experience, responsibilities, location, and company type. I also share a simple way to negotiate by connecting your request to the outcomes you deliver and the value you bring to the product.

Technical writer pay swings a lot based on your industry (software vs regulated docs), your scope (writing vs owning doc strategy), and where your employer anchors compensation. In this guide, I’ll give you real 2026 salary numbers from sources like BLS, Indeed, Salary.com, PayScale, ZipRecruiter, and Glassdoor, then I’ll break down what moves your pay: experience level, location, specialization, and whether you’re freelance or full-time.

If you’re a software engineer who likes clarity, teaching, and shipping things that help users, technical writing can be a surprisingly clean transition. Here’s the exact path I’d take today, plus what changes once you’re in the role.

A UX writer writes inside the product to help users complete tasks with clarity and confidence. A copywriter writes around the product to attract attention, shape perception, and drive action. They overlap in craft, but they’re optimized for different outcomes. UX writing is judged by usability and task completion, copywriting by conversion and persuasion.

Apple technical writers turn complex product and engineering information into documentation that is clear, concise, and consistent. Depending on the team, that documentation can range from end-user guides and online help to highly technical internal specs for engineers and service content for repair workflows.

Most technical writers start by shipping small, concrete docs, then grow into bigger scope, bigger systems, and bigger influence. The “best” path depends on whether you want to stay an individual contributor, move into editing, or lead a documentation org.

In this article, I share the content design books I’d personally keep closest to my desk if my goal was to get good fast. I’m recommending books that change how you work on Monday: how you structure content, write clearer UI copy, design for accessibility, use lightweight research, handle stakeholder debates, and build systems that keep content consistent as products scale.

When UX feels “easy,” it’s usually because someone obsessed over the words, the flow, and the rules behind them. Here’s the content strategy process I use to make product content clearer, more consistent, and more accessible.

A document control process is a repeatable workflow that moves a document from draft to approved, distributed, maintained, and archived. In this guide, I’ll walk you through the steps I use, plus the permissions, storage, and metrics that keep the system from falling apart.

Product documentation is the layer that helps people adopt, use, troubleshoot, and trust your product. In this guide, I’ll break down the main types of product docs, the audiences who rely on them, and how I create them.

Technical writer interviews aren’t testing whether you can “write well” in the abstract. Trust me, they’re testing whether you can understand an audience, pull truth out of busy SMEs, ship docs inside real processes (DDLC/Agile), and protect quality.

You don’t need a “perfect” degree to become a technical writer. In this article I'll teach you what you need. Such as a solid baseline education, real skills (writing + technical understanding), and proof you can ship documentation in the real world.

A UX writer resume should work like a good interface: fast to scan, hard to misunderstand, and built around outcomes, not responsibilities. In this guide, I walk through the structure and “scan path” I use, the section order that keeps proof front and center, and how to write bullets that show ownership (even when you don’t have perfect metrics).

HR document management is the practice of organizing, securing, and maintaining employee-related records so HR can find the right file fast, protect sensitive data, and stay compliant. A good HR document management system makes this easier by centralizing storage, automating workflows, and enforcing access controls.

Document management practices are the guidelines and repeatable behaviors that keep your documents protected and trustworthy over time. In this guide, I’ll break down the core practices I rely on most.

Document control numbering is boring until you’re in an audit or a safety review and someone asks, “Which procedure version was in effect on that date?” If you can’t answer, the problem is not the document. It’s the system. A good numbering system does two jobs.

Confluence can serve as a document management hub, but only if you treat it as a system, not a dumping ground. In this guide, I’ll show you how I organize Confluence spaces and pages, lock down access, improve search and retrieval, and extend Confluence with apps when the native features aren’t enough.

A technical writer portfolio is proof you can create clear, useful documentation in the format a real team needs. The best portfolios are easy to access, focused on a few strong samples, and explain context (what problem you solved, who it was for, and how you worked).

What is Content Strategy? If you plan on achieving top results in SERPs (Search Engine Result Pages) for targeted keywords, you need a viable content strategy in place. According to Content Marketing Institute, 60% of the best B2B marketers have a content strategy. But it doesn’t mean you shouldn’t have one if you’re a B2C business. Content Strategy (also known as a content marketing strategy) is a marketing plan that...

What Is API Documentation API (Application Programming Interface) is a method for two computer programs to communicate with each other. API documentation is as successful as your API is. If you want third-party developers to understand how your program works, you need to publish API documentation that explains everything in a crystal clear manner. We have now started to rely on APIs in a digital-first world. Different weather and stock...

Business Continuity Plan A business continuity plan (BCP) is a document that outlines how critical business functions will continue to operate during and after an interruption in service. The goal of Business Continuity Planning is to cut the impact of any damage on its business operations. An essential part of a business continuity plan is to first design a business impact analysis, also known as BIA, and then analyze the...

Documentation is a written or electronic description of any product or service. It helps the end users in understanding the different characteristics, features, and attributes of a physical or intangible product. Other than this, users can get help from documentation to follow a set of instructions in achieving a task. The instructions that come along when you’re buying a new TV, sofa set, software, or drug, all come with an...

A technical writer turns complex product and process knowledge into documentation people can use, like how-to guides, user manuals, product manuals, FAQs, and knowledge base articles. In this article I'll go through the best job description examples.

Are you struggling to write technical articles to let your readers understand the jargon in simpler terms?   It would be best if you considered hiring a technical writing consultant to let your readers understand complicated information in accessible terms. In a highly demanded field, technical writing services are no longer an option but a vital component of any organization by being an essential tool in business communications. By investing in...

Companies must be agile, effective, and consistent in today’s fast-paced business world. Standard Operating Procedures (SOPs) are indispensable in achieving this. SOPs streamline processes, ensuring every task is executed the same way every time. As a writer entrenched in the SOP domain, I’ve noted a burgeoning demand for professional SOP writing services. Many businesses, while knowledgeable, often lack the time or expertise to document their procedures. This is where SOP...

A technical writer cover letter should be one page, cleanly formatted, and tailored to the exact role. I use a simple structure: a strong opening, 1 to 2 proof points with metrics, a “why this company” paragraph that proves you researched them, and a tight close with links to your best work samples.

If you want to become a technical writer, you need three things: a basic understanding of the role, a small portfolio that proves you can explain a technical topic, and enough real-world reps to talk confidently in interviews. The rest is just iteration.

Senior technical writer pay is all over the place because “senior” means different things at different companies. I’d triangulate your salary expectations using Glassdoor for a broad market view, Levels.fyi for total compensation (bonus and equity), and Indeed for job-posting reality checks.

A UX writing portfolio is not a scrapbook of UI text. It’s your proof that you can solve interface problems with words, explain your decision-making process, and collaborate like a product teammate. In this article, I'll showcase top UX writer portfolio examples.

If you want to hire a Senior Technical Writer who can own a doc set (not just “write tickets”), this is the job description structure I use, plus ready-to-copy sections for responsibilities, requirements, benefits, and hiring process.

Technical writing skills aren’t just “being good at writing.” The job is a mix of audience empathy, clear communication, research, organization, technical comfort, and enough design sense to make information easy to scan. In this guide, I’ll walk through the core skills I’ve seen make technical writers succeed and how to build each one in a way hiring managers notice.

If you want to become a UX writer, you need more than “good writing.” You need microcopy craft, user empathy, research fluency, content strategy thinking, and the soft skills to ship work through cross-functional teams. A strong UX writer is a translator between user intent and product constraints. Your skills decide whether your words land in the UI or die in a doc.

UX writer interviews aren’t just “can you write clean UI copy?” They’re testing two things: how you think when things are messy, and how you work with people who don’t think like writers. The craft matters, but your judgment and collaboration matter more.

Your LinkedIn profile is a UX writing sample that recruiters can scan in 15 seconds and understand who you are, what you write, and what kind of product problems you solve. Here's I'll show you how I optimize my LinkedIn profile together with helpful tips.

Your LinkedIn profile isn’t a resume copy-paste. It’s a searchable story that helps recruiters answer three questions: what you write, who you write for, and what proof you have. Below, I’ll go deeper into headlines and summaries, show you how to display continuous learning without looking performative, and walk through skills, recommendations, networking, and project storytelling the way technical writers should do it.

Good API docs aren’t about “writing more.” They’re about removing guesswork for the people integrating your API, and keeping everything accurate when the API changes. The process below is how I write API documentation that developers can actually ship with.

Content designer job descriptions can be confusing, especially regarding what skills you need to develop to be effective. I’ve been on both sides of this, shipping products, building content systems, and watching teams argue over a two-word button label like it’s a court case.

A technical writer style guide contains the necessary style and formatting guidelines to develop consistent technical content that helps customers understand the product. Many organizations have publicly available technical writing style guides. In this article, we’ll share a curated list of technical writing style guide examples, allowing technical writers to better understand the various components of technical style guides. What is a Technical Writer Style Guide? A technical writer style...